Your team and roles

Everyone who works at your gym should have their own sign-in, so you can see who did what in the activity log and remove access when someone leaves.

Trainers

Add them under Staff → Trainers. A trainer sees only the clients assigned to them, with their sessions and programs.

Dietitians

Add them under Staff → Users with the role Dietitian, then add them to a client on the client's page. They see only those clients, with their meal plans and food diaries, and never payments or other clients.

Managers and front desk

Add them under Staff → Users and pick a role. Roles are lists of permissions you can change under Staff → Roles, for example letting the front desk take payments but not delete invoices.

When someone leaves

Remove their access under Staff → Users (or Staff → Trainers) so they can no longer sign in, and change any shared passwords they knew.

If you run HR and payroll, add their job and pay under HR and payroll → Staff jobs and pay. See HR and payroll.